Accounts payable management software to streamline your AP
With Volopay's accounts payable software, manage bill payments, vendor payouts, and process invoices efficiently. With multi-level approval workflows, and access to data in real-time, stay in control of all the process using our accounts payable management software.
Our comprehensive accounts payable software allows you to process and approve invoices in a single platform, thereby automating all the repetitive tasks and reduces manual errors. Experience smoother vendor invoice management with our complete solution tailored to meet your business needs.
Simple and smooth invoice processing
Submit, process, and approve invoices all in one platform using our accounts payable management software. Our AP automation software lets you track approvals of every payment instantly.
Get access to optical character recognition (OCR) technology to enable easy data scanning, split expenses into multiple line items, and even upload invoices in bulk to cut down the time needed to process invoices.
Efficient vendor management
With Bill Pay, you can easily pay your vendors in more than 130 countries at the lowest prices. Request vendor details easily via email and create or remove vendors in just a few clicks. Each vendor can be assigned an owner and linked to its appropriate department or project.
Create payment approvals that are tailored to your company's needs with our accounts payable software. All your vendor payment history is accessible on a single dashboard.
OCR for automated invoice processing
Volopay’s Magic Scan utilizes advanced OCR technology to revolutionize your invoice processing process. Our cutting-edge accounts payable software automatically captures and processes invoice data, transforming your invoicing workflow into a streamlined process.
Magic Scan extracts essential information from invoices—such as vendor details, invoice numbers, and line-item data—with exceptional accuracy. The software's advanced algorithms continuously learn from past data, enhancing precision and reducing errors over time, ensuring a streamlined and reliable invoicing experience.
Manage your payments through a single portal
By centralizing invoice tracking, Volopay lets you handle all your invoices from one place. Automated approval workflows ensure that no funds leave the company without authorization, thereby reducing the risk of duplicate payments.
After a payment is made, syncing it with your accounting software further minimizes the chances of errors in accounts payable.
Supercharge your AP process with our advanced software solution
Track every spending in real-time
Track all purchase orders and supplier invoices in one place. You get to know the where, when, and why of every spend. This introduces a whole new level of spend transparency in your business.
Access your entire Bill Pay history hassle-free and sync your payment records with your accounting software. Automatically identify and flag duplicate payments to ensure that every expense is accounted for.
Simplify vendor payouts
Assign burner cards to specific vendors with expiry dates for purchasing online goods or services and monitor all your vendor payments from one place. With our accounts payable management software, schedule your vendor payouts and automate any recurring payments to save time.
Any project-specific payment is easily associated with the appropriate project for accurate spend tracking. Even payments that need to be made outside of Volopay can be added and reflected on the platform.
Automated accounting - Almost magical
Volopay syncs beautifully with the accounting software you use daily. So all your expenses sit into your accounting software with just a few checks and clicks, thus helping you close your books 10x faster.
Set advanced rules to automate expense categorization and accounting triggers. You can even continuously sync all accounts payable activities with your accounting software hassle-free—complete with your full synchronization history available at your fingertips.
Streamline your AP process for enhanced efficiency
Super low FX charges
Need to make payments to foreign vendors? No problem! With Volopay you get the lowest imaginable rates for all your FX transactions, thus enabling you to save more on your cross-border payments.
There’s no need to manage multiple accounts just to be able to pay vendors internationally. Get affordable payment fees and competitive rates to centralize all your vendor payments.
Set multi-level approvals
Set up multi-level approvals before processing any payment with accounts payable software. Easily design custom approval workflows and automatically route them to one or more approvers in any order.
Each department or project can have its own approval policy. Paired with the expense comment feature, you’re guaranteed to get utmost transparency on every single payment, no matter which department or project it is made for.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Volopay AP software for enhanced efficiency
Streamlined workflow
Centralize end-to-end invoice processing with Volopay's accounts payable software to streamline your accounts payable workflow.
Eliminate manual date entry process to achieve a more streamlined and easier process for every employee involved.
Reduced manual labor
Cut down on tedious, time-consuming, and manual administrative tasks to significantly empower and enhance your team’s efficiency.
With a reduced workload, your employees can work on high-priority tasks that demands more attention.
Regulatory compliance
With Volopay's accounts payable management software, rest easy knowing that non-compliance is less of a concern.
Volopay software automatically flags all suspicious invoices and payment requests, sending you automated notifications for double-checking.
Reduced paper usage
Be environmental friendly by making the switch to an accounts payable automation platform and going paperless.
By doing so, you’ll significantly reduce your paper usage, leading to cost savings and more efficient storage solutions.
Detailed transaction logs
Every transaction made through Volopay accounts payable software are automatically recorded, allowing you to easily access detailed logs.
In just a few clicks, get details of all your transactions.
Faster invoice processing
No more wasting time on slow, manual tasks during invoice processing.
With our accounts payable software speed up the entire process, ensuring timely payments for all your invoices.
Volopay’s Magic Scan to streamline receipt management
Volopay’s Magic Scan feature streamlines receipt management by automating the entire process, making it quick and effortless.
Instant data capture and scan
With Magic Scan, receipts are instantly scanned, and key details like amount, date, and vendor information are automatically extracted.
This completely eliminates manual data entry, significantly reducing errors and saving your team valuable time and effort.
Accurate receipt matching
Once the data is captured, Magic Scan automatically matches receipts with corresponding transactions, ensuring every expense is accounted for correctly.
This added precision prevents mismatches and helps maintain clean, organized financial records, making audits a breeze.
Real-time receipt uploads
Employees can quickly and easily upload receipts in real time using the Volopay mobile app, ensuring faster processing.
As soon as a receipt is scanned, it's uploaded to the accounts payable automation software and linked to the relevant transaction, providing instant visibility to finance teams.
Scalable AP automation tailored for startups to enterprises
For nascent startups, Volopay streamlines operations by automating manual tasks, facilitating smooth vendor payments, managing invoices, and tracking expenses.
This efficiency not only saves time but also minimizes errors, freeing founders to concentrate on business growth.
Small businesses benefit from streamlined approval workflows, enhanced real-time expense visibility, and stronger budget controls.
Volopay simplifies AP management, significantly improving cash flow and helping businesses stay financially stable and healthy.
For large enterprises, Volopay offers robust AP automation solutions that handle high transaction volumes and complex processes with ease.
Customizable approval hierarchies, integration with accounting systems, and enhanced security ensure enterprise-grade control.
How to use Volopay accounts payable software?
Onboarding and setup
As a first step, you will need to properly configure the system and onboard your entire accounts payable team.
Customize the settings to align with your specific business process and requirements. Volopay can help make the existing process easier.
Invoice receipt and capture
Use Volopay MagicScan feature to scan your invoices and capture data instantly, thereby eliminating the need for manual data entry.
By scanning your invoices, software would automatically record your invoice data, all with just a few clicks.
Invoice approval
Route your invoice through approval workflows to ensure all of them are accurately paid for.
Also, ensure that you thoroughly verify your invoice sources to eliminate the possibility of any fraudulent and fake invoices.
Invoice processing
Process verified invoices to ensure timely payments.
Perform a 3-way matching through the accounts payable software to improve accuracy and speed up the payment process.
Payment processing
Once an invoice is ready for payment, the next step is payment processing. This step includes creating and scheduling the payment, getting it approved, and then authorizing it for processing.
Volopay's accounts payable management software efficiently manages every step seamlessly through a single, user-friendly dashboard.
Reporting and analytics
Leverage the automation features of the software to quickly generate accounts payable reports. Take advantage of the software dashboard to display and analyse your data.
It is recommended to make use of the system's automatic expense tracking and regularly analyse your spending patterns.
Vendor management
Managing invoices for multiple vendors can be challenging without effective vendor management.
Our Accounts payable management software helps to automatically compile vendor details and store their information on a single platform for easy access and streamlined management.
Archiving and compliance
The last thing you want is to lose your accounts payable records. Establish a standardized archiving process to ensure you're always audit-ready.
Volopay will help store all the important information in one convenient place, thereby simplifying compliance and record-keeping.
Why Volopay?
We have been consistently rated at the top as a leader in AP automation, expense management, and procurement by our customers.
We are committed to provide modern financial solutions to startups and enterprises with the best customer experience and smooth implementation across your organization ensuring compliance and productivity.
Learn more about Volopay
Volopay combines approvals, corporate cards, bill payments, expense reimbursements and accounting automation into one single platform.
Invoice management
Volopay’s invoice management system automates the entire process, from receipt to approval and payment. It helps businesses track invoices, set up approval workflows, and ensure timely payments, reducing manual effort and minimizing errors.
Vendor Payouts
Volopay simplifies vendor payouts with multi-currency support and automated payment scheduling. Businesses can pay vendors globally, in their preferred currency, through a single, comprehensive AP automation software, improving efficiency and strengthening vendor relationships.
Know more about accounts payable
Uncover the critical differences between accounts payable and receivable to optimize your financial strategy.
Discover how accounts payable automation streamlines processes and enhances financial efficiency for businesses.
Learn how automated bill payments simplify your finances and save time with effortless management.
Bring Volopay to your business
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FAQs
Volopay's software enables predefined schedule establishing, customizable, automated payments and ensuring timely notification. This makes managing recurring vendor payments very easy and obstacle-free.
Volopay flags invoice discrepancies and offers a streamlined dispute resolution process by integrating with approval workflows, allowing finance teams to quickly resolve issues and maintain accurate payment records.
Yes, Volopay provides real-time tracking of payment approvals, allowing you to monitor each step of the approval process and ensuring transparency in managing your accounts payable.
Volopay’s accounts payable management software supports auditing and compliance by maintaining detailed transaction logs, receipt matching, and automated record-keeping, ensuring adherence to financial regulations and simplifying audit preparation
Volopay offers high scalable, flexible features. The platform and its comprehensive set of tools cater to businesses of various scales and sizes, enabling seamless growth without any obstacles in accounts payable management.
Yes, Volopay automatically categorizes expenses based on vendor type, helping businesses maintain organized financial records and enabling more efficient budgeting and reporting.
Yes, Volopay’s mobile app enables users to manage accounts payable on the go, including invoice scanning, receipt uploads, payment approvals, and real-time expense tracking.
Yes, Volopay allows users to set up automated reminders for overdue payments, ensuring timely follow-ups and reducing the risk of late fees or strained vendor relationships.
Yes, Volopay’s accounts payable management software offers vendor performance tracking by providing insights into payment histories, recurring issues, and vendor reliability, helping businesses evaluate and manage vendor relationships effectively.
Volopay simplifies multi-department AP processes with customizable approval workflows, department-specific budgeting, and real-time expense tracking, ensuring seamless coordination and visibility across teams.