Make use of the best procurement software in Australia
Say goodbye to long procurement processes. Rely on Volopay’s procurement software to take care of your purchase requisitions, invoice matching, payment processing, and many more.
Use an automated procurement system to save your business time and money while improving efficiency. Don’t let your business be bogged down by delays.
Trusted by finance teams at startups to enterprises.
An all-in-one procurement dashboard
Make your business’ procurement process easy with a single dashboard. Manage the process from end to end using Volopay’s procurement software.
Requisitions, purchase orders, and payment processing are all at your fingertips. Get access to streamlined supplier management, customizable approval workflows, vendor payments, and automated accounting.
All it takes to perform procurement seamlessly are a few clicks. Track your entire process straight from your Volopay dashboard.
Purchase requisitions made easy
Encourage employees to swiftly submit purchase requisitions by taking out the hassle. All your employees have to do is fill out a quick request right on the Volopay dashboard and route it for approval.
Managers and other approvers in the workflow can easily review the request, while the procurement team is guaranteed to be kept informed. Volopay’s electronic procurement software makes purchase request submission and review equally easy.
Customize your approval workflows
Each department can have its own approval workflow to ensure that every purchase request is cleared by the right people. Customize your workflows as needed and choose the appropriate approvers for each one.
Link all requests to the right department or project they’re for and get them approved by the correct managers. Only the names on the right approval workflow will be notified of a new purchase request.
Make purchase orders stress-free
Generating and managing your purchase orders doesn’t need to be difficult. Use your Volopay dashboard to do all your tasks and keep all purchase order documents in one place.
Not only can purchase orders be automatically generated after their corresponding requisitions are approved, but you can also automate the matching process with Volopay when you receive your invoices and receipts.
All you need to do is to upload all your documents to your dashboard.
Elevate your procurement process and streamline operations today!
Centralize your contract management
All vendor and supplier contracts can be easily managed when you switch from paper piles to electronic contract management. Volopay’s search function allows you to quickly comb through vendor details and contracts, with search filters to help you along the way.
Easily refer back to any contract whenever you need to without having to reorganize file cabinets. All payments are guaranteed to be made according to your contracts.
Seamlessly manage vendors
Digitize and store all vendor information in a singular dashboard. There’s no need to search through multiple stacks of papers to find the right details every time. Easily create vendor entries and add details whenever needed.
Steer your business for success in Australia regardless of whether you have overseas vendors or local suppliers. Vendors from all around the world can be managed through your Volopay procurement system and linked to their corresponding department or project.
Perform three-way invoice matches
Perform three-way matches on all your invoices to prevent duplicate payments, overpayments, or missing items in your receipts. Compare invoices with both purchase orders and delivery receipts during payment processing.
The good news is that you don’t have to match each invoice manually. Use Volopay to automatically match your invoice data with its corresponding purchase order. Once you receive a receipt, snap a picture to perform an automated match as well.
Integrated procurement expenses
Take advantage of Volopay’s integration features when you use our procurement management software. It’s easy to sync your procurement expenses across multiple platforms with a seamless continuous sync.
The setup process is hassle-free and quick, allowing you to automate expense record syncing with your accounting software. When Volopay automates recording your procurement expenses, manual data entry is a thing of the past.
Streamline your procurement operations with Volopay today!
Accurate product receipts
It’s not enough to just match your invoices to their corresponding purchase orders. Use Volopay to perform three-way matches with your receipts and ensure that you’ve received all the goods or services you ordered.
Our procurement management software is designed to easily match your orders with the products you receive. Use the Volopay app to snap pictures of receipts and take advantage of the optical character recognition (OCR) feature for instantaneous automated matching.
Real-time budget tracking
Overspending is a worry of the past when you have Volopay to help you track your budget in real time. Assign budget allocations for each department and project in your organization and link expenses to the appropriate budget.
Volopay’s spend management procurement software automatically logs all your purchases to make monitoring your budgets easy. Know where, when, and how every cent is used by every department or project.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
One solution, endless possibilities: Volopay for diverse industries
Avoid costly delays that can hinder your logistics business.
Reliably procure the goods and services you need to maintain smooth operations with Volopay’s procurement software to place and process timely orders.
Make sure that your business is efficient and adaptable within the ever-involving technology sector.
Volopay’s spend management procurement software can reliably automate your manual tasks to aid you in increasing efficiency.
Don’t stress over tight project timelines when Volopay’s automated procurement system takes care of your supplies and materials.
Construction businesses can stay ahead of the game by centralizing purchase requests, contract and vendor management, and more.
Customers will get the best hospitality experience when you’re on top of all your procurement needs.
Simplify and hasten your procurement cycle at the same time by allowing Volopay to automate as many steps of the process as possible.
Minimize the risk of operational drawbacks caused by procurement issues.
Your retail business will benefit from delegating tasks to Volopay’s procurement management software to ensure that you’re always stocked up on supplies.
Ensure smooth healthcare business operations by using Volopay.
Clinics, hospitals, pharmacies, and healthcare providers won't have to worry about timely delivery of supplies and equipment with the support of a procurement system.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Small businesses
Your small team is capable of meeting your procurement needs efficiently if you provide them the right tools.
Volopay’s procurement management software is specifically designed to streamline your processes, increasing overall productivity and efficiency across your organization.
Growing companies
Volopay’s procurement system has no problem keeping up with the increasing demands of a fast-growing business and adapting to its evolving needs.
Regardless of where you are, it’s easy to scale your operations on Volopay, ensuring that your procurement processes are always hassle-free.
Large enterprises
Large Australian businesses are guaranteed to benefit from Volopay’s spend management procurement software.
Budgeting, approval workflows, vendor management, and expense reporting are a breeze when you automate them. Get both better visibility and efficiency at the same time.
Why Volopay?
Increased efficiency
Leave tedious manual processes in the past and motivate your employees by automating with Volopay’s procurement management software.
Allow your employees to focus on tasks that require decision-making by offloading your manual workload to Volopay and boost your business’ efficiency.
Enhanced control
Stay updated with your entire procurement process with automatic notifications and alerts.
Volopay also ensures that requests are approved by the appropriate people before they are actioned on. Take advantage of our budget controls and approval workflows to stay on top of your finances.
Cost savings
Minimize the risk of overspending, paying for late fees, and costly inefficient processes.
Automate your procurement cycle with Volopay's procurement management system to cut back on your costs by eliminating delays. Tighter controls over your business procurement don’t have to cost you more.
Improved transparency
Volopay’s procurement system has features to help you centralize all procurement data and avoid data silos.
Involve all employees in the process and allow them to easily access necessary information. Introduce a culture of accountability with customizable approval workflows.
Security & compliance
Make sure that all employees comply with your company policies and local regulations.
Enforcing compliance and maintaining security is easy with approvals and secure logins.
Eliminate unauthorized payments and get the best security measures for your organization’s procurement needs.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
Bring Volopay to your business
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FAQs
Yes, you can easily manage suppliers and vendors with Volopay’s electronic procurement software. Businesses can keep supplier and vendor information in one place without hassle, paired with search filters that make managing vendors effortless.
Yes, Volopay can be integrated with your existing ERP and accounting tools. We offer direct integration capabilities that allow you to sync your procurement data across the platforms you use. It only takes a few clicks to set up your integrations.
Volopay has authentication methods that ensure all users who are logging into your Volopay account to access the procurement software are authorized. With the option to set trusted devices, you’re set to block any unauthorized access.
Get built-in approval workflows in your procurement management software. Automatically route every expense made through Volopay to its corresponding approval workflow based on which department or project it belongs to. Introduce multi-level approvals for better accountability.
Yes. Volopay’s procurement system is suitable for businesses of all sizes. Large enterprises can take advantage of Volopay’s automation features to streamline complex processes and meet their diverse procurement needs regardless of the scale.
Easily track your procurement budgets in real-time with Volopay's procurement management system. When orders and payments are linked to the projects or departments they belong to, you can also track specific budget allocations more clearly.