Intake-to-procure made simple with Volopay
Get better accuracy and more efficient processes at the same time with Volopay’s intake-to-procure software. You only need one dashboard to submit purchase requisitions, manage vendors, match invoices, create purchase orders, and more.
Empower your team while introducing higher levels of transparency and accountability without any additional costs in time or money.
Trusted by finance teams at startups to enterprises.
Manage procurement requests effortlessly
Your procurement process doesn’t have to be difficult. Get rid of pesky paper documents and move from file cabinets to a single digital dashboard to streamline your intake-to-procure and track all procurement requests.
Ensure you have good clarity over your process and allow Volopay to help you track, monitor, and manage everything from end to end. Purchase requisitions, vendor management, and approval workflows don’t have to be difficult.
Digitize your purchase requisitions
It takes no time for employees to adopt Volopay to digitize your entire intake-to-procure process. Starting with the purchase requisition step, employees can do it straight on your dashboard.
Customize your purchase requisition form and create a standardized and digital format for employees to fill out. Centralize your requisition management and route each requisition for review without desk-to-desk approvals.
Swift automated approvals
Automatically route your purchase requisitions to the right approval workflows based on what department or project they belong to. With Volopay, each department or project can have its own specific approval workflow.
Ensure that the right people review requests before they are actioned on. Eliminate misuse, improve accuracy, and still maintain a high level of efficiency by automating your intake-to-procure approvals.
Track budgets at all times
Don’t miss how every single rupee is used by your business. Stay updated with your intake-to-procure budget allocations by linking every purchase to the right department or project.
Volopay makes it easy to track each department or project’s budget. Transactions are recorded in real-time. You never have to second-guess how much of each department’s allocation is still available for use.
Simplified onboarding process
Make vendor onboarding a short and simple process with Volopay, the platform that allows you to offload manual data entry work. Free up your team’s time by letting vendors onboard themselves.
Perform vendor data collection via email directly through your dashboard. Vendors can send in their details for quick and easy onboarding, with a simple verification and data organization process.
Streamline your purchasing process with our intake-to-procurement solution!
Integrated supplier catalogs
Your intake-to-procure process can be further streamlined with the help of supplier catalog integration. The steps to set up integrated catalogs are easy to do, with big results achievable.
All you need is your Volopay dashboard, with all your vendor information stored in one place. View every vendor’s full catalog and make vendor selection a simpler step when you know who to purchase from.
Purchase orders made easy
Speed up your purchase order creation process and make intake-to-procure even easier. Purchase requisition submissions made through Volopay will be automatically routed through the process.
After all approvals are given, requisitions can be turned into purchase orders and sent directly to the appropriate vendors. There’s no need to manually fill out paper forms — Volopay assists you with every step until your purchase orders are sent.
Streamlined vendor performance tracking
Track your vendors’ performances to guarantee that you’re working with the best vendors for your business. Volopay makes vendor performance tracking easy without the additional manual work necessary.
Access all your vendor information through a singular dashboard. Get a complete record of your transactions with any particular vendor, filter through them, and utilize Volopay’s analytics to review any vendor’s performance.
Manage contracts in one place
Simplify the way you manage your contract documents by using Volopay. No more paper documents and file cabinets to sort through when you have a dashboard that can do it all for you digitally.
It’s easy to search through your contracts whenever you need to refer to one. All it takes is a few clicks to ensure that your intake-to-procure process is accurate and without delays.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
One solution, endless possibilities: Volopay for diverse industries
Healthcare
Make daily operations at hospitals, pharmacies, nursing homes, and other healthcare businesses go more smoothly by minimizing procurement delays.
Offer the best experience to your customers with the right equipment available at the right time.
Technology
With an industry as fast-moving as technology, you want your business to be able to adapt.
Get all your procurement needs taken care of with an automated intake-to-procure process, streamlining your purchase requisitions, vendor performance tracking, and purchase order generation.
Construction
Volopay’s efficient intake-to-procure system helps make your project deadlines easier to meet.
Make sure that you have all the materials needed to complete a project by automating procurement, from purchase requisitions to payment processing.
Hospitality
Quickly and efficiently procure supplies to ensure that you have smooth hospitality operations.
Having the right supplies is key to a great hospitality experience — Volopay makes it easy for your business to achieve that with automation.
Logistics
Take care of your intake-to-procure tasks without spending hundreds of hours on them.
Use Volopay to not only identify what goods and services are needed for your logistics operations, but also to procure them swiftly.
Retail
Build strong relationships with your vendors and quickly send purchase orders to ensure that you have everything you need for your retail business.
Volopay helps behind the scenes with the intake-to-procure process to maintain your retail operations.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Small
Take advantage of Volopay’s intake-to-procure software to empower your team.
Automate time-consuming administrative work and motivate your employees to work on other tasks that may require more attention. You get more done in less time.
Fast-growing
Ensure that all your procurement needs are fulfilled regardless of what stage your business is at.
Use Volopay and allow your business to get more flexibility to adapt to your needs. Volopay can support small and big teams equally.
Enterprises
Eliminate tedious manual intake-to-procure tasks and speed up your processes.
No matter how many purchase requisitions you have to manage, Volopay’s approval workflows and vendor management features will help you save plenty of time.
Explore more about intake-to-procure
Understand the procure-to-pay (P2P) cycle, a process that integrates procurement and payment systems and discover how to streamline the process.
Explore the 7-step procurement process in detail and understand the role of virtual cards in simplifying the procurement process.
Explore the basics of vendor payments and learn how automation can streamline the vendor payment process for more efficient financial operations.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
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FAQs on intake-to-procure
Volopay centralizes procurement requests and allows you to manage the process from end to end through just one platform. From purchase requisition submission, every step along the way is easy to view, track, and manage.
While businesses of different sizes will have different needs, Volopay is well-equipped to take care of them all. Complex intake-to-procure needs can be solved efficiently and streamlined, making it suitable for both small businesses and large enterprises.
Volopay offers integration solutions with ERP and accounting systems that your business may already be using. Setting up integrations and syncing your records across multiple platforms is hassle-free.
Vendor performance tracking is simple to do when you have all your vendor information stored in one place on your Volopay dashboard. With all expenses easily linked to the vendor or supplier, you can pull up all your transaction records with a particular vendor to track its performance.