Collect, track and pay vendor invoices on time
You don't need separate vendor invoice management software to keep track of bills. Volopay is an all-in-one expense management solution that collects, tracks, and pays expenses.
By automating recurring payments, you'll never miss a payment date. Reconcile and account for all invoice spends from one place.
Trusted by finance teams at startups to enterprises.
Submit, process and approve invoices
Leave the muddled chaos of paper-based invoice processing behind. Keep track of all invoices from submission until payment. Volopay is a fully automated invoice management solution that lets you handle invoices as soon as they arrive.
Obtain the proper department head's approval and make a scheduled or immediate payment. You can easily customise our platform to meet your requirements.
Sync transactions in real-time
The days of manually entering invoices into your accounting software are over. Your accounting team will be empowered by Volopay's best-in-class integrations with major accounting software like Xero, Quickbooks, NetSuite, and more.
Sync all of your paid invoices in real time to your accounting system. Furthermore, enjoy the convenience of automated accounting by automatically categorising expenses and assigning them to the relevant vendor.
Efficient vendor invoice management
You can manage all of your merchants from a single dashboard. You can create structured payment approval workflows based on your business needs and handle all your vendor invoices from a single software. For one-time internet purchases, assign virtual burner cards to certain sellers.
Subscription invoices from SaaS-based enterprises can be managed with recurring virtual cards. Simply enter the amount and the date of expiration, and we'll take care of the rest.
Establish an early payment cycle
To streamline your accounts payable process, establish an early payment cycle. Utilize the comprehensive ledger tracking and reconciliation system to plan budgets for specific departments and projects. Schedule payments in advance to avoid late payments fees, and set up recurring payments for efficiency.
Our invoice management software automates the process of improving cash flow while you take advantage of cost-cutting opportunities.
Real-time expense tracking
Keep track of all of your invoices' progress. From submission to payment, track your spending on the go, anytime, anywhere. Volopay allows you to combine all of your different payment channels into a single platform.
Keep track of purchase orders, invoices, and receipts to figure out who, what, when, where, and why each transaction occurs. You'll get complete transparency, unlike any other accounts payable system.
Advanced multi-level approvals
Only pay what you owe. Set up multi-level approvals on our platform to validate invoices before processing payment.
Create customised approval workflows with numerous approvers at each level for maximum transparency and accountability. Only make payments on invoices that have been reviewed and cleared.
Scan and manage invoices
Volopay utilizes OCR technology, also known as optical character recognition technology. This allows physical invoices to be scanned and uploaded to the system, and the system reads the image to recognize text.
Data is automatically filled into categories, and your team can save the time it would take to manually conduct data entry on hundreds of invoices. Simplify the invoice management process further by bulk uploading invoices for efficient management.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Learn more about our invoice management software
Volopay is a unique, purpose-built expense management solution that combines the benefits of bill payments, corporate cards, reimbursement, and automated accounting into a single platform.
Virtual cards
The most efficient way to make online payments. Replace your workplace credit card with one of Volopay's unlimited virtual credit cards, which offer unrivalled security and convenience. Create VISA-powered burner cards for one-time payments or trial subscriptions, as well as recurring cards for regular SaaS subscriptions.
Vendor payouts
Volopay makes paying vendors easy, fast, and secure. Bill Pay allows you to make cross-border B2B payments and arrange automated payments in a couple of minutes.
Multi-level approvals
With Volopay, you can improve the accountability and transparency of your expense management system. Create unique multi-level approval workflows to validate invoices and receipts and enforce compliance by configuring your company's expenditure policy directly into our platform. Reimbursements, money requests, and invoice processing are all managed.
Automate accounting
Manually entering expense data is a time-consuming and difficult operation. Volopay has the world's fastest integration with major accounting software. To export expense reports with a single click, connect our app to your Xero, Quickbooks, NetSuite, Deskera, or MYOB account.
Bring Volopay to your business
Get started now
FAQs on invoice management
Users can freely change invoice details on the Volopay app. Please keep in mind that any changes will only affect what appears on the invoice and will not reflect any changes to the account level, such as the company name or billing information.
On our platform, all invoices are automatically categorised based on several characteristics, including payment status. All paid invoices are automatically gathered and uniquely documented in this manner to avoid any duplicate payments on an invoice. By comparing the invoice number to your database, our software will display a warning pop-up if payment is unintentionally recorded twice.
Absolutely! Volopay gathers invoices from various sources, including emails and accounting software, to ensure that no bills go unpaid or incur late payment penalties. Users can also email invoices@volopay.co / bills@volopay.co and we'll handle the rest.
We also utilize OCR technology, so you can scan and capture invoices to upload them to your account, and the system auto-detects the categories and amounts and fills the necessary fields.
Traditional invoice processing can take weeks to complete, whereas Volopay's end-to-end invoice processing takes just a few hours. Send, review, and pay invoices right away, or set up a payment schedule.
Our software is absolutely risk-free to use for any invoicing management purposes. Create bills and attach invoices to expedite reconciliation. Volopay does not directly hold your funds. An e-wallet, which works similarly to an escrow account, is used to store all of your funds.