Streamline your purchases with robust procure-to-pay software
Your procure-to-pay (P2P) process is easy when you use Volopay’s procure to pay software, a platform that offers automation and robust purchase management features that allow you to streamline every step of the process.
Don’t be bogged down by delays — use Volopay's procure to pay systems to improve your team’s productivity and automate your purchase requisitions, vendor performance tracking, payments, and P2P management. Your employees are guaranteed to be more motivated!
Trusted by finance teams at startups to enterprises.
One purchase requisition dashboard
Digitize the way you manage your purchase requisitions using Volopay’s procure to pay software solutions. No more filling out paper forms and going through stacks of documents when the entire process only takes a few clicks.
Your Volopay dashboard is designed to help the procurement team access every single purchase requisition in one place, while your employees can swiftly fill out forms.
Customizable approvals and automated workflows
Use Volopay’s modern procure to pay solutions to automate your approval workflows and skip the long wait. We provide fully customizable automatic approval routing, letting your team focus on other tasks instead.
Customize each department or project’s approval workflows to ensure that you have the best choice approvers for every request. Volopay will automatically route requisitions to the correct workflow and notify approvers.
Manage and onboard suppliers with ease
Don’t spend unnecessarily long hours onboarding suppliers and managing paper documents containing their details. Take advantage of Volopay’s procure to pay systems to simplify the whole process.
Request your suppliers’ details via email to save yourself time. A quick review process is all you need before adding all their information to your Volopay account for easy access and future references.
Automatically generate purchase orders
Allow your employees to focus on other business processes, and let Volopay generate your purchase order. It only takes a few minutes to generate purchase orders based on your approved purchase requisitions.
Get automatically generated purchase orders after your purchase requisitions have been fully approved. Sending them out to your suppliers for a faster procure to pay process is hassle-free when you have the right procure to pay software.
Transform your procure-to-pay process with Volopay!
Perform invoice matching automatically
Make 3-way invoice matching easy for your procurement team. All you need is Volopay’s procure to pay solutions to scan your invoices, purchase orders, and receipts.
Get your procurement data automatically captured and digitally stored on your account. Volopay will perform the invoice matching process for you, saving you time while ensuring that you’re maintaining the highest level of accuracy.
Automated analytics and reporting tools
Say goodbye to time-consuming manual data entry processes and make the swift to Volopay to access robust reporting tools that can do them for you automatically. Record every procure-to-pay activity accurately without hassle.
Volopay's comprehensive procure to pay platform also offers analytics tools and insights that make forecasting and planning your budgets more accurate and easier to do. Take advantage of these advanced analytics and improve your business processes.
Seamless integration capabilities
Sync Volopay with other systems that your business already uses. Volopay’s procure to pay software solutions introduce robust integration capabilities that ensure smooth and seamless information flow.
With plenty of direct integration options and continuous direct sync, you can easily avoid data silos after linking your Volopay account with other existing accounting and ERP systems in use. The process is guaranteed to be easy to set up!
One-stop shop for vendor management
Volopay’s P2P software is designed to help you centralize your vendor management. From the onboarding step to payment processing, you can keep track of all your vendor details in one place.
Get automated logs of all your purchases with any particular vendor. All it takes is a few clicks to access all this information and review each vendor’s performance to aid you in vendor management and decision-making.
Manage your contracts easily
Digitize the way you manage your contract documents with Volopay’s help. You can upload, organize, and search through your contracts without any added hassle when you use your Volopay account.
Make sure that you stay updated with all your contracts and easily review them regularly. You’re only a few clicks away whenever you need a refresher on what a particular contract looks like.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
The purchase to pay process flow
Employees need to identify what goods and services are needed for smooth business operations.
They will then submit internal purchase requisitions to signal to the procurement team that goods or services need to be procured.
A purchase requisition needs to be reviewed and approved before the corresponding purchase order is generated.
Make use of procure to pay systems to automate the approval process and ensure you have the right approvers reviewing requisitions.
After a purchase requisition is submitted, the procurement team will select a supplier to fulfill it.
To choose the best supplier, it’s good practice to consider both existing and new suppliers’s prices, product quality, and delivery.
Send out purchase orders to your suppliers after you have chosen them.
Using procure to pay software solutions with automation tools will make purchase order generation faster and easier for businesses.
Carefully read through your receipts when your goods or services are delivered.
This ensures that the goods and services you receive match your purchase orders and are the right quantity and quality.
Use OCR (Optical Character Recognition) technology to easily capture invoices.
Keep a copy of all your invoice data in your P2P software. All you need to do is snap a picture to store your data digitally.
Perform three-way matches between your invoices and their corresponding purchase orders and receipts.
Ensure accurate procurement expenses with procure to pay software solutions like Volopay to automate this process.
Say goodbye to slow payment processing when you make the switch to procure to pay software.
Replace slow-moving cash payments with faster methods like instant transfers and card transactions to streamline the process.
Make sure that all your procurement records are updated regularly to ensure accuracy and efficiency.
Procure to pay solutions can simplify the process for you with automation features and direct syncing for your records.
One solution, endless possibilities: Volopay for diverse industries
Healthcare
Procurement delays are costly for hospitals, clinics, nursing homes, and other healthcare businesses.
Make sure that you have all the right supplies and equipment delivered on time with Volopay’s robust procure to pay automation software.
Technology
Take advantage of Volopay’s procure to pay software to ensure that your business can adapt to the fast-paced technology industry.
No matter what the latest software or hardware is, you want to stay on top of your equipment.
Construction
Adhere to your construction project timelines and manage your materials and equipment with ease using Volopay's P2P software.
Centralize your invoices and purchases to make managing every project a quick and simple process.
Hospitality
Give your customers a pleasant hospitality experience by making sure that you have all your food, drinks, towels, cleaning supplies, and more in stock.
Volopay’s procure to pay systems make purchases, payments, and deliveries even smoother.
Logistics
Keep your fleets and deliveries on a schedule and ensure timeliness with Volopay’s procure to pay solutions.
Every product or service you need to run a logistics business can be ordered quickly, while still maintaining your budgets.
Retail
Allow your employees to focus on making sales and keeping your customers happy by automating the behind-the-scenes work.
Make sure that you’re getting all your products completely stocked up by leveraging Volopay's procure to pay automation software.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Your team can focus on more strategic tasks when they don’t have the burden of time-consuming manual work.
Maximize the potential of your small team by allowing our P2P software to help you with your processes.
Make your business’ growth as smooth as possible with flexible procure to pay solutions that can keep up with every stage of your business.
Volopay’s customization options allow you to quickly adapt and scale as you see fit.
Volopay’s procure to pay software solutions help your procurement team manage complex enterprise-level demands with ease.
Centralizing your processes is guaranteed to improve efficiency while maintaining great visibility across the board.
Effortlessly streamline procure-to-pay with Volopay today!
Why Volopay?
Increased efficiency
Get more efficient processes by using Volopay for your business’ P2P. Procure to pay software is guaranteed to improve your efficiency with automation features that make managing purchase orders, approvals, and payments easier and faster.
Enhanced visibility
Make the most of Volopay’s procure to pay software and enjoy a higher level of visibility over your procurement tasks. It only takes a few clicks to access updates on your processes.
Scalability
Businesses of all sizes are guaranteed to get better results with Volopay. Manage diverse and complex procurement needs and sort through hundreds of purchase requisitions with ease when you have automated procure to pay systems.
Improved auditability
Say goodbye to tedious audit preparations. Automatically get a digital audit trail with Volopay, with procurement records automatically updated and stored digitally for you. Audit seasons are guaranteed to be a breeze.
Security & compliance
Our procure to pay solutions offer security measures such as login authentications and trusted device management. Paired with notifications and automated transaction flagging, security and compliance are certainties with Volopay.
Improved transparency
Volopay’s multi-level approval workflows introduce a higher level of transparency. Customize your approvals according to your business needs and ensure that every employee knows what they are accountable for.
Explore more about procure-to-pay
Understand the procure-to-pay (P2P) cycle, a process that integrates procurement and payment systems and discover how to streamline the process.
Explore the 7-step procurement process in detail and understand the role of virtual cards in simplifying the procurement process.
Explore the basics of vendor payments and learn how automation can streamline the vendor payment process for more efficient financial operations.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
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FAQs
With robust integration capabilities, Volopay's procure to pay platform makes it easy to link your account with any existing ERP or financial systems that your business uses. You can get more accurate data synchronization across multiple platforms in just a few clicks.
Yes. 3-way invoice matching doesn’t have to be difficult when Volopay's procure to pay automation software can automate the process for you. All you need to do is upload all your documents to your dashboard and Volopay’s optical character recognition (OCR) will scan your documents and match them for you.
Yes, Volopay is scalable for large organizations. No matter how large your business is, you’ll be able to benefit from our easily scalable procure to pay solutions.
Volopay's procure to pay platform offers features such as customizable approval workflows, login authentications, and trusted device management. You’re guaranteed to get every payment fully authorized before they are processed, helping you reach higher levels of compliance.
Yes. Volopay’s multi-level approval workflows are also simple to customize to fit your business needs. Each workflow will have appropriate approvers with our customization options.