Unified intake to procure: Control your purchasing with confidence
Empower your employees and increase your business operations efficiency with Volopay’s user-friendly and adaptable intake-to-procure features.
Centralize all your processes and use a single dashboard to manage your vendors, requisitions, purchase orders, and many more. Introduce a higher level of transparency and accountability without wasting time on manual tasks that cause procurement delays.
Trusted by finance teams at startups to enterprises.
Centralized procurement requests
Tracking procurement requests doesn’t have to be difficult. Say goodbye to paper stacks and file cabinets filled with documents. Instead, make the switch to Volopay to keep all your intake-to-procure details in one place.
Everything from purchase requisitions, vendor management, approval workflows, and other necessary processes can be viewed, tracked, and managed through your Volopay account. No more data silos or lack of transparency.
Streamline purchase requisitions
With a user-friendly interface, introducing Volopay to your organization is a breeze. Encourage all employees to adopt an automated intake-to-procure system that makes submitting purchase requisitions simple.
Set up customizable fields to create a standardized purchase requisition form with your Volopay dashboard. Employees can fill out and submit their requests in no time—no need for them to go from desk to desk for approvals.
Customizable workflows for faster approvals
Use Volopay to automatically route all your purchase requests to the right approval workflows. Set up a custom approval workflow for each individual department or project in your organization.
Not only can you guarantee faster approval times, but Volopay’s automated approval workflows also ensure that every requisition is reviewed correctly, introducing higher levels of accuracy to your intake-to-procure process.
Real-time budget tracking
Know how every cent is to be used by your business during the intake-to-procure stages. Link every vendor and purchase order to the appropriate department or project.
Each department and project can have its own budget allocation, making it easy to link every expense request to its given budget. You’ll know how much of your budget is left at all times with Volopay’s automated real-time budget tracking feature.
Simplified vendor onboarding
Don’t waste your time manually onboarding each vendor. When you have hundreds of vendors, you’ll want to save time by allowing vendors to onboard themselves.
Use Volopay to simplify vendor data collection via email. Send email requests straight through your Volopay dashboard and quickly verify the details that are sent back to you. All it takes is a few clicks to link every vendor to its corresponding department or project.
Streamline your purchasing process with our intake-to-procurement solution!
Easily integrate supplier catalogs
Your intake-to-procure process can have an even faster turnover by integrating supplier catalogs with your system. All it takes is a few clicks to set up the integrations you want.
Open a vendor or supplier’s entry and easily view its full catalog. The procurement team knows exactly which suppliers can fulfill your business needs. Producing and sending purchase orders have never been simpler.
Swiftly create purchase orders
Move along your intake-to-procure process and reduce delays by automating your purchase orders. Empower employees and allow them to easily create and submit purchase requisitions that are automatically routed for approvals.
Once a request has been approved on all of its approval levels, Volopay can do the rest of the work for you. Set up automated purchase orders, complete with customization according to your organization’s needs.
Track your vendor performance
You want to work with the best vendors for your business. Volopay is committed in helping you achieve this by making it easy for you to track how your vendors are performing—without all of the manual work.
Utilize Volopay’s search functions to locate the vendor you’re looking for. All their details and transaction records are automatically displayed when you pull up any particular vendor. With visuals that are easy to grasp, reviewing vendor performance only takes a matter of minutes.
Keep contracts in one place
Stop being bogged down by piles of contract documents to sift through. With Volopay, it’s easy to upload all your documents in one place. You only need one dashboard to keep your records digitally, perfect for hassle-free searches.
Integrate your contract documents with the rest of your intake-to-procure workflow and refer back to them any time you need without having to spend too long manually searching for the right papers.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
One solution, endless possibilities: Volopay for diverse industries
Healthcare
Avoid pitfalls that will delay and hamper operations at hospitals, clinics, pharmacies, or other healthcare providers.
Provide your customers with the best healthcare products when you don’t have to worry about procuring your operational needs.
Technology
Make sure that you’re adapting to the fast-changing technology sector by meeting all your procurement needs.
Encourage employees to make the intake-to-procure process efficient with easy requisitions, clear vendor performance tracking, and automated purchase orders.
Construction
Project timelines don’t have to be daunting when you have a swift and efficient intake-to-procure system.
Quickly understand and identify the materials you need to successfully complete construction projects and let Volopay help you handle the rest.
Hospitality
The faster you can identify your business’ needs and turn them into tangible purchase orders with Volopay, the better.
Hospitality businesses rely on quickly procuring supplies to be able to smoothly run daily operations.
Logistics
Focus on streamlining your organization’s processes and delegate the intake-to-procure tasks to Volopay.
Easily identify what supplies or services your logistics business needs and allow employees to quickly key in a request.
Retail
Create better relationships with your vendors by amping up your intake-to-procure process’s efficiency.
When drawing up contracts and sending purchase orders are seamless, your retail business’ procurement process is guaranteed to be hassle-free.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Small
A small team is enough to take care of your intake-to-procure needs efficiently when you have Volopay helping you automate the tedious manual work.
Small business owners can spend more time on more complex tasks instead.
Fast-growing
Your procurement needs will change as you grow. The best way to adapt is to implement flexible procurement software to ensure that your team isn’t overwhelmed with the changes.
Volopay allows you to be flexible and efficient at the same time.
Enterprises
Stop wasting time with manual intake-to-procure tasks. With hundreds of purchase requisitions to take care of at enterprises, Volopay reduces the time it takes to process them and allows your team to be productive regardless of your operations’ scale.
Explore more about intake-to-procure
Understand the essential differences between procurement and purchasing with our article. Learn how each process contributes to business operations
Explore how procure-to-pay automation can transform your business by streamlining each step from procurement to payment.
Get to know the limitation of manual approval workflows and discover the reasons why you should automate your invoice approval workflows.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
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FAQs on intake-to-procure
Say goodbye to the long processing times of procurement requests. Employees can easily submit a request right to the Volopay dashboard, which will be automatically routed for review and approvals to streamline the process.
Volopay benefits businesses of all sizes. Regardless of how many employees you have, Volopay can help with all your intake-to-procure needs, increasing efficiency and saving time and money.
Yes. You can easily set up integrations with other platforms that your business already uses. Volopay offers direct sync once you integrate your systems with your Volopay account.
Yes, vendor performance is easily trackable through your Volopay account. All vendor information is available to you at your fingertips without having to hunt through piles of documents. Each purchase made is recorded automatically.