Seamless purchase management with procure-to-pay software
Simplify the way your team manages the procure-to-pay (P2P) process. Volopay’s procure to pay software introduces robust features and automation capabilities that streamline every step of the process, making it swift and seamless.
From purchase requisitions to supplier selection to even payment processing, everything can be done in just a few clicks with Volopay. Save your business valuable time and amp up your team’s productivity.
Trusted by finance teams at startups to enterprises.
Centralized purchase requisitions
Volopay’s procure to pay software solutions empower employees by making it easy to submit purchase requisitions. It only takes a few minutes to complete requisitions, all without having to fill out paper forms.
The procurement team also benefits from requisitions being filled out and submitted digitally in one centralized dashboard. Introduce a higher level of visibility to your business with new and improved purchase requisitions.
Automated approval workflows
Chasing down approvers from desk to desk is a thing of the past. Make the process ten times faster by automating your approval workflows with Volopay, your one-stop shop for procure to pay solutions.
Customize departmental or project-based approval workflows and automatically route every purchase requisition to its appropriate workflow. With alerts sent out to approvers, the review process only takes minutes to complete.
Easy supplier onboarding and management
Say goodbye to the hundreds of paper documents detailing your supplier information. There’s no need to go through the hassle of storing and organizing these documents when you can digitally store and manage supplier details in our procure to pay systems.
Request supplier details easily via email and quickly review them right on your Volopay dashboard. Onboarding and storing supplier information has never been easier.
Generate purchase orders swiftly
Handwriting each purchase order is a thing of the past. Once purchase requisitions are routed through their appropriate approval workflows, reviewed, and fully approved, your purchase orders can be automatically generated.
Reduce the time it would traditionally take to create and send purchase orders into just a matter of minutes. It doesn’t matter how many purchase orders you have—Volopay’s procure to pay software will save you many hours.
Transform your procure-to-pay process with Volopay!
Automatically match invoices
Perform the crucial three-way match between invoices, purchase orders, and receipts without the added hassle of manually sifting through all your documents. Invoices, purchase orders, and receipts that are uploaded to Volopay are automatically digitally scanned.
Procure to pay solutions like Volopay aid you in performing automated invoice matches by scanning and reading the information on your documents. Any inconsistencies will be flagged and you’ll be alerted.
Robust reporting and automated analytics
Take advantage of Volopay’s automated reporting and analytics features to streamline your procurement process. Save time and money by delegating the previously manual data entry work and get automated reports that are easy to analyze.
Ensure that your company’s procure-to-pay is optimized by regularly reviewing reports and using the analytics tools on your Volopay dashboard to plan and budget better.
Integrate Volopay with your existing systems
No need to manually input the same information multiple times across different platforms. Volopay offers robust integration capabilities that allow you to directly sync your procurement records with other systems you use.
Make Volopay your all-in-one for procure to pay software solutions and smoothly integrate your account with your accounting and ERP systems to achieve an efficient and accurate procure-to-pay process.
Effortless vendor management
Make vendor management an easy part of the procure-to-pay process with Volopay’s P2P software solutions. Keep all your vendor data in one place, complete with information such as addresses, bank account details, and even catalogs.
All purchases made with any particular vendor are automatically recorded and easy to find on your Volopay dashboard. Tracking all your vendors and their performance can be a walk in the park with Volopay's procure to pay automation software.
One-stop shop for contract management
Upload all your contract management to Volopay and make the switch to digital files rather than contending with stacks of paper documents.
Not only is everything more organized and takes up less storage space, but you’ll also have a much better time sifting through files.
Whenever a contract needs to be reviewed, all you have to do is open your Volopay dashboard and locate the contract in just a few clicks.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
The purchase to pay process flow
Employees identify what goods and services are needed to maintain smooth business operations.
A requisition in the procure-to-pay process is an internal request submitted by an employee to get the goods or services purchased.
Purchase requisitions need to be reviewed and approved before they can be processed and goods or services are procured.
Depending on the requisition, there may be multiple levels of approval. Automated procure to pay systems make the process simpler.
The procurement team is responsible for selecting the best supplier for the goods or services needed by the company.
This could be a supplier the company has an existing contract with or a new one sourced for this particular need.
A purchase order is generated to be sent to the supplier of choice.
Using procure to pay software solutions can help businesses automate the process and reduce the time taken to generate and send purchase orders.
Businesses should always double-check the goods or services they receive upon delivery to ensure accuracy.
Make sure that what you receive matches precisely with what was documented on the purchase order.
Businesses should always keep a copy of all their invoices.
OCR (Optical Character Recognition) technology in P2P software enables employees to easily snap a picture of the invoice and store the data digitally for future reference.
Perform two or three-way matches between your invoices, purchase orders, and goods or services receipts. This guarantees all procurement expenses are accurate.
Enable automated invoice matching with procure to pay software solutions like Volopay.
Speed up the way your business processes payments using procure to pay software.
While cash payments can be time-consuming, modern payment methods like instant bank transfers and card payments may be preferred to streamline the process.
Make sure that you maintain detailed and accurate records of all your purchases to facilitate effective management.
Procure to pay solutions offer ways to automate your record-keeping in real-time and sync them with your accounting software.
One solution, endless possibilities: Volopay for diverse industries
Healthcare
Don’t let procure-to-pay delays cause operational problems in your healthcare business.
Hospitals, clinics, pharmacies, and other healthcare businesses will benefit from automating processes with Volopay to get supplies delivered quickly.
Technology
Be efficient and make sure that your technology business can adapt quickly by taking advantage of Volopay’s procure to pay software.
Automate your manual tasks with procure to pay automation software to ensure you keep up with demands in an ever-changing sector.
Construction
Manage construction projects without the added hassle of slow procure-to-pay processes—use P2P software for efficient supply delivery.
Use Volopay to centralize your requisitions, purchase orders, invoices, and receipts in a single procure to pay platform.
Hospitality
Ensure that your customers’ hospitality experience goes smoothly by meeting all your procurement needs.
Procure to pay systems like Volopay allow you to quickly place and pay for orders to maintain seamless operations.
Logistics
Volopay understands that timeliness is key for logistics businesses.
Our procure to pay solutions are specifically designed to keep your business on a consistent schedule while also ensuring that you are adhering to your procurement budgets.
Retail
Make the process of running a retail business stress-free for all your employees with Volopay's procure to pay platform.
There’s no need to spend long hours on procure-to-pay tasks that can be automated—you can focus on making sales and keeping customers happy.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Don’t burden your team with tedious manual tasks that take up most of their work day.
Make your procure-to-pay process simpler by automating the easy but time-consuming tasks with procure to pay systems and motivate your employees to focus on other important work.
Fast-growing businesses want procure to pay solutions that can keep up with their growth.
You only need to set up your approval workflows and customized automation once and Volopay can handle the rest for you, no matter how many purchases you make.
Managing enterprise-level demands doesn’t have to be tough when you have reliable procure to pay software solutions like Volopay.
Keep all your documents in one place and centralize your processes while automating them to achieve better efficiency.
Effortlessly streamline procure-to-pay with Volopay today!
Why Volopay?
Increased efficiency
Use Volopay to improve the efficiency of your company’s P2P. Procure to pay software enables your business to move through the process faster by automating approval routing, purchase order generation, payments, and expense records.
Enhanced visibility
Avoid data silos and get a higher level of visibility across your entire organization by centralizing all your P2P processes. Every employee who uses the Volopay procure to pay software can ensure that they are on the same page.
Scalability
No matter how big or small your business is, Volopay is guaranteed to keep up with your needs.
Managing one, ten, or one hundred purchase requisitions will take you almost the same amount of short time with Volopay’s automated procure to pay systems.
Improved auditability
Scrounging up a paper trail for audit seasons is exhausting. Make the switch to Volopay's procure to pay platform to guarantee that you have a digital audit trail ready without the added hassle.
When all your procurement data is automatically recorded, audits are a breeze.
Security & compliance
The security of your data and finances is paramount to Volopay. With security measures such as login authentications, trusted device configuration, notifications and alerts, and customizable automated transaction flagging, Volopay is one of the safest procure to pay solutions.
Improved transparency
Take advantage of Volopay’s multi-level approval workflows and customize them according to your business needs.
Ensure that every employee and manager knows their role and introduce transparency by performing your approvals through Volopay.
Explore more about procure-to-pay
Understand the essential differences between procurement and purchasing with our article. Learn how each process contributes to business operations
Explore how procure-to-pay automation can transform your business by streamlining each step from procurement to payment.
Get to know the limitation of manual approval workflows and discover the reasons why you should automate your invoice approval workflows.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
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FAQs
Yes, Volopay has integration capabilities that make it easy for you to integrate the software with your other systems. Synchronize all your financial and procurement data across multiple platforms to avoid data silos in just a few clicks.
Yes. You don’t need to spend long hours manually performing a three-way match between your invoices, purchase orders, and receipts. Upload all your documents to Volopay's procure to pay automation software and we’ll take care of the rest for you.
Yes. Volopay is committed in helping businesses of all sizes. Large organizations and enterprises can take advantage of Volopay to streamline and speed up processes using our procure to pay solutions.
Volopay is designed to help your business enforce your procurement policies and achieve a higher level of compliance. Exercise tighter controls by customizing approval workflows and ensuring that only authorized users are logged into your Volopay dashboard using our authentication methods.
Yes. Create multi-level approval workflows and designate the appropriate approvers for each level with ease. Volopay allows your business to customize approval workflows according to your needs.