Procurement software solution for streamlined purchasing
Don’t waste your time on manual tasks—use Volopay’s reliable and easy-to-use procurement software solution.
From purchase requests to payment processing, you can do it all in just a few clicks by automating your procurement system. Save time and money by cutting back on manual workloads and automating your processes. You’re guaranteed no more costly delays!
Trusted by finance teams at startups to enterprises.
One dashboard for all procurement needs
Procurement doesn’t have to be difficult. Use a single dashboard to manage your entire process with Volopay’s procurement software solution, from purchase requests to bill payments.
With supplier management features, automated approvals, easy vendor payments, and accounting integrations, everything you need to achieve a seamless process is only a few clicks away.
Log into your Volopay dashboard to view, track, and manage all procurement tasks hassle-free.
Hassle-free purchase requests
Submitting purchase requests doesn’t have to be a tedious task for employees. Volopay makes it easy for employees to notify procurement managers what goods or services are needed to ensure that business operations go smoothly.
Complete with an automated approval workflow, the procurement team won’t be bogged down by purchase requests. Use Volopay’s electronic procurement software solution to ensure that both the submission and review processes are seamless.
Route requests for approvals seamlessly
Ensure that every request is approved by the right people. Volopay has easily customizable approval workflows, complete with departmental or project-based workflows to guarantee that every workflow has the most well-equipped approvers.
Every purchase and requisition can be linked to the corresponding department or project and automatically routed to the right workflow. Only the correct approvers will be notified for a review.
Centralize your purchase orders
With multiple purchase orders to process, the best way a business can manage the process is to centralize it. Keep all your purchase orders in one easily accessible digital dashboard. No more worrying about losing your documents.
When it’s time to match invoices to their corresponding purchase orders, all you’ll have to do is upload all your documents onto your Volopay procurement software portal. We’ll do the rest for you!
Achieve procurement excellence and simplify operations now!
Contract management made easy
Manage all vendor and supplier contracts without the added hassle of having to search through piles of documents. Use Volopay’s search function to comb through vendors and contracts, complete with filters that speed up the process.
You can always refer back to the right contracts you need in just a few clicks. Make sure all your payments are made with ease according to your contracts.
Vendor details all in one place
Keep all your vendor information in one place. Say goodbye to the stress of combing through file cabinets just to find the right bank details. Vendor entry creation is easy with very few requirements, and adding more details only takes a few clicks.
US-based global businesses don’t need to worry about managing overseas vendors in addition to local suppliers. Every vendor can be added to your Volopay procurement software solution and linked to the right department or project.
Automate invoice matching
Avoid duplicate payments, overpayments, or missing items in your invoices. Each item in your purchase orders should match their corresponding invoice before a payment is made. Forgo the time-consuming process of going through each entry manually.
With Volopay, every invoice can be automatically matched with its purchase order. After the payment is made, make sure to snap a picture of the receipt to do an automatic match to the invoice too.
Integrated expense management
Easily integrate Volopay’s procurement software solution with other tools you use. Volopay offers direct integration with your accounting software and enables seamless continuous sync.
With a hassle-free and quick setup process, all your procurement expenses are automatically synced across multiple platforms. There’s no need to take that extra step just to manually input data. Ensuring that all your procurement expense records are accurate is simple and quick.
Optimize your procurement process with Volopay today!
Check received products effortlessly
Matching invoices to purchase orders is not enough. Make three-way matching effortlessly easy and ensure that all products and services you receive are accurate to your invoice.
Take advantage of your procurement management software and easily match your orders.
Snap pictures of receipts to keep track of them hassle-free and let our optical character recognition (OCR) technology do the rest of the work for you.
Track budgets in real time
No need to worry about overspending—Volopay helps you track all your budget allocations in real time. Each department and project can have its own budget allocation, which will automatically be deducted according to their expenses.
As a spend management procurement software provider, Volopay logs all purchases accordingly and automatically monitors your budgets. The procurement department is guaranteed to stay on top of every cent that leaves your company.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Procurement perfected, from Intake -> Pay
Purchase requisition
Get users to easily fill out purchase requisitions for goods or services needed for business operations in just a few clicks.
Review & approval
Utilize an automated approval workflow to hasten the review and approval process. Notify approvers automatically of requests.
Send purchase orders
Convert approved purchase requisitions seamlessly into purchase orders and send them to the appropriate vendors.
Receive goods & services
Monitor the delivery of the goods or services purchased. Make sure to double-check them upon receiving the delivered products.
Invoice matching
Perform two or three-way matches between invoices with their corresponding purchase orders and delivery receipts.
Payment processing
Pay vendors accordingly and efficiently. Guarantee on-time and accurate payments with automated processing and reporting.
One solution, endless possibilities: Volopay for diverse industries
Make sure that all your healthcare operation needs are met with Volopay.
Get all the essential supplies and equipment needed for hospitals, clinics, and other healthcare businesses ordered, paid for, and delivered on time.
The best businesses in the technology sector are efficient and quick to adapt.
Rely on Volopay’s spend management procurement software to automate the manual tasks that take up too much of your time to focus on increasing your efficiency.
With tight project timelines and plenty of supplies and materials to check off the procurement process, construction businesses will benefit from centralizing purchase requests, contracts, vendor information, and payments on an automated procurement system.
Focus on giving your customers the best hospitality experience without having to worry about your procurement needs.
Streamline your entire procurement process and manage it effectively from start to finish with Volopay's comprehensive solution. All supplies are guaranteed to be taken care of.
Delays in the logistics industry are extremely costly and should be avoided at all costs, to maintain operational efficiency.
Minimize these potential risks by using Volopay’s procurement software solution and make sure that all orders are processed in a timely manner without any issues.
The last thing retail businesses want is to run into operational drawbacks caused by procurement issues.
Ensure that your operations are going smoothly and that you’re always stocked up by assigning procurement tasks to Volopay’s procurement management system.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Small businesses
Build a more efficient operations core without the need to expand your existing team or increase personnel.
Use Volopay’s procurement management software to streamline your processes, allowing your team to focus on the tasks that require their attention.
Growing companies
Get an advanced automated procurement system that can effectively keep up with the increasing demands of a fast-growing organization.
Volopay is easily scalable and compatible with your business, making procurement a seamless and hassle-free process.
Large enterprises
Manage your organization’s procurement needs with Volopay’s spend management procurement software.
Budgeting, approval workflows, vendor management, and expense reporting are at your fingertips. Achieve better visibility, no matter how many subsidiaries you manage.
Why Volopay?
Increased efficiency
Don’t waste time on tedious manual processes that demotivate your employees.
Invest in Volopay’s procurement management software to boost the efficiency of your business operations.
With the time-consuming tasks out of the way, your employees can focus on other tasks that need their attention.
Enhanced control
You’ll never miss any procurement updates with Volopay.
Make sure that only the appropriate requests are being approved and that your budgets are always under control.
Volopay's comprehensive procurement management system introduces workflows that make it easy for you to always be in control of your finances.
Cost savings
No more overspending, costly late payment fees, or inefficient big teams that cost a lot of money.
Automating your procurement process with Volopay not only cuts back hours but can also save you hundreds of dollars per week.
Improved transparency
Data silos are a thing of the past. Use Volopay’s procurement system features to centralize all your procurement data.
Every employee involved in the process can easily access the information they need. With customizable approval workflows, introducing a culture of accountability is a breeze.
Security & compliance
Ensure that all your employees comply with company policies and local regulations with ease. Approvals and secure logins eliminate unauthorized payments.
Volopay is committed to providing your business with the best security measures and improving compliance all across the board.
Explore more about procurement
Understand the essential differences between procurement and purchasing with our article. Learn how each process contributes to business operations
Explore how procure-to-pay automation can transform your business by streamlining each step from procurement to payment.
Learn about procurement fraud, its common risks and the best practices to prevent fraudulent activities, helping you protect your business.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
Bring Volopay to your business
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FAQs
Yes. Volopay’s electronic procurement software allows businesses to keep all supplier and vendor information in one place, complete with filters that make it easy to search and manage all vendor requirements.
Yes. Volopay's procurement management system aims to make your office tasks easier, complete with direct integration capabilities to ensure that your finances and procurement data are accurate across multiple platforms. All it takes are a few clicks to set up automated accounting.
Ensure that all users logging into your Volopay procurement software are authorized using our easy-to-setup authentication methods. You can also set which devices are trusted to minimize risks from unauthorized access.
Approval workflows are built into your procurement management software. Each expense made will be automatically routed to its linked department or project’s approval workflow, with multiple levels of approvers to build a culture of accountability.
Businesses of all sizes can benefit from using Volopay’s procurement system. We’re committed to helping your business scale effortlessly, with support for large enterprises with diverse procurement needs.
Yes, with Volopay your procurement budgets update in real-time. Every payment made can also be linked to a particular department or project, allowing procurement managers to track which expenses take up the budget allocations.