Make purchases with confidence with Volopay
Improve your procurement efficiency and accuracy using Volopay’s intake-to-procure software, with just one dashboard to do it all. Purchase requisitions, vendor management, invoice matching, and purchase orders can all be taken care of on a single platform to propel your team forward.
Increase productivity without compromising on transparency and accountability.
Trusted by finance teams at startups to enterprises.
Better procurement requests with automation
Make use of automation and get a streamlined intake-to-procure process for your business. There’s no need for paper documents and manual data entry when you can track all your procurement requests digitally.
Get better transparency over all your processes with Volopay, where you can easily view, track, and manage every procurement request regardless of what stage in the process you’re at. Everything from purchase requisitions to transaction reports is at your fingertips.
Make purchase requisitions easy
Adopt Volopay and allow your employees to easily digitize the way you do intake-to-procure, starting from creating and submitting purchase requisitions. It shouldn’t take more than a few minutes to get started.
Make use of a customizable purchase requisition form that suits your business needs and have employees fill it out electronically. Everything can be stored on one dashboard and each requisition is automatically routed for further review.
Faster approvals with automated workflows
No need to manually chase after approvers and spend the day desk-hopping in the office — route all your purchase requests to the appropriate approval workflows. Each request can be linked to a department or project, which can each have its own workflow.
Every request is guaranteed to be appropriately reviewed, helping you eliminate overspending or the risk of company fund misuse. Ensure intake-to-procure accuracy and efficiency at the same time.
Automated budget tracking in real-time
Confidently track how your business uses every cent. Volopay helps you stay up to date with all your intake-to-procure budgeting using our departmental and project-based allocation system.
Record all your transactions in real-time and link them to the appropriate department or project, easily tracking how each department or project’s budget is used. Simplify the way you review your allocations.
Swift vendor onboarding process
Achieve a faster vendor onboarding process by offloading your manual data entry tasks. Use Volopay to enable independent onboarding from the vendor’s end, minimizing your procurement team’s workload.
Send emails from your Volopay dashboard to request all important vendor data, such as address and bank details. All you need to do is perform a quick verification process before adding the vendor to your database.
Streamline your purchasing process with our intake-to-procurement solution!
Simpler supplier selection with integrated catalogs
Intake-to-procure can be a simple process when you streamline it, starting with integrating your supplier catalogs with Volopay. It only takes a few clicks to get your catalogs straight on your dashboard.
A single platform can help you manage all your vendor information. With easily accessible catalogs, the procurement team can quickly determine which vendor to purchase which supplies from.
Streamline purchase order creation
Simplify purchase orders and spend less time performing your intake-to-procure process. Volopay allows you to easily and quickly turn approved requisitions into purchase orders.
Approvals are not the only stage automated workflows can help you with. Once a request is fully approved, automatically generate a purchase order that can be sent directly to the right vendor. Manual paper forms are a thing of the past with Volopay.
Vendor performance tracking made easy
Work with vendors that are best suited for your business. Your vendors’ performance can be easily tracked through your Volopay dashboard, ensuring that you have optimal procurement results.
In just one location, you can access all the vendor information you need. With a complete record of all your vendor transactions, you’re guaranteed to be able to track how each vendor is performing in just a few clicks.
Digital contracts, better management
Managing your contracts is much easier when you’re not working with piles upon piles of paper documents. Ditch the file cabinets and use a single dashboard to keep all your contracts digitally.
All it takes is a few clicks to find any particular contract that you may need to review. Streamline your business intake-to-procure process by ensuring your procurement team can access contracts easily.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
One solution, endless possibilities: Volopay for diverse industries
Healthcare
Procurement delays are a thing of the past with Volopay.
Daily operations at pharmacies, clinics, hospitals, and other healthcare businesses are guaranteed to go smoothly when you have the right equipment and supplies.
Technology
With how quickly the technology industry changes, you’ll need to be able to adapt as quickly. Use Volopay to take care of all your procurement needs.
An automated intake-to-procure process means streamlined purchase requisitions, better vendor tracking, and faster procurement.
Construction
Meet your construction project deadlines with guaranteed ease. Take advantage of Volopay, an efficient intake-to-procure system that helps you with getting construction supplies and tools procured on time.
Take the workload off your shoulders to focus on your projects.
Hospitality
Get smooth hospitality operations with the right supplies, ordered in a timely manner.
Napkins, towels, and everything else you may need for your hospitality business can be efficiently procured using Volopay’s automation features.
Logistics
You don’t need to spend hundreds of hours on your intake-to-procure tasks.
Volopay offers solutions for logistics businesses to help them quickly procure the goods and services needed to maintain a good operational flow.
Retail
Ensure that your relationships with both vendors and customers are smooth-sailing by delegating your manual intake-to-procure workload to Volopay.
You’ll be able to focus on other tasks that matter, helping you with your daily retail operations.
Procurement for all: Volopay’s flexible solutions for businesses of every size
Small
Volopay’s intake-to-procure software is perfect for small teams looking to offload some of the hectic and tedious workloads to a system that can automate manual tasks.
Get more done in a shorter amount of time as a small team.
Fast-growing
Make sure that you pick a system that can grow alongside your business. Scaling your procurement processes is easy with Volopay.
You only need the same amount of short time to automate, regardless of how small or big your operations are.
Enterprises
When you have hundreds of procurement requests to manage, manual intake-to-procure tasks are often your bigger roadblocks.
Speed up your processes by automating these tasks, starting from easy approval workflows to vendor performance tracking.
Explore more about intake-to-procure
Explore the 7-step procurement process in detail and understand the role of virtual cards in simplifying the procurement process.
Learn what an approval workflow is and why it’s essential for your business to streamline processes and boost efficiency.
Understand vendor payment process in detail, its importance and how automation help simplify the vendor payment process.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
Bring Volopay to your business
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FAQs on intake-to-procure
Centralize your procurement requests and effortlessly manage all your processes. Purchase requisitions, approvals, purchase order creation, and more can be done electronically with the help of Volopay’s automation features.
Volopay is equipped to support businesses of all sizes. Regardless of whether you have multiple subsidiaries or are a small business just starting out, you can improve your intake-to-procure efficiency, accuracy, and transparency.
Yes. Volopay’s integration capabilities make it easy for you to link existing platforms your business already uses. It only takes a few clicks to set up integrations before you can sync your records across multiple systems continuously.
Yes. Track vendor performance by storing all your vendor information in one place and linking your purchases with the appropriate vendor or supplier.
Pull up your transactions with a particular vendor with ease to get a summary of their performance.