Simplified procurement with Volopay's online procurement system
Amp up your organization’s procurement efficiency by making the switch to Volopay—an online procurement system that makes it easy to perform purchase requisitions to payment processing swiftly.
No need to dwell on manual tasks when you have access to an automated procurement software that can help you minimize the risk of errors and delays.
Trusted by finance teams at startups to enterprises.
All procurement needs, a single dashboard
No more wasting your time on manual processes and paper piles. Use a single dashboard with Volopay’s procurement software to solve all your needs.
Everything from purchase requisitions to payment processing can be handled smoothly. Manage vendors, set up custom approval workflows, and make your payments all on the same platform.
Track, view, and manage your entire procurement cycle through your Volopay dashboard.
Effortless purchase requests
Purchase requests should be made as simple as possible. Say goodbye to the manual process of filling paper forms and use Volopay to digitize the process.
It only takes a few clicks for employees to submit a request to the procurement team.
Paired with the approval automation features on Volopay’s electronic procurement software, submitting and reviewing purchase requests are easy tasks for everyone involved.
Easily set up approval workflows
Each purchase request submitted by your employees should be approved by the right people. Volopay introduces easily customizable approval workflows for every department and project in your organization.
Pick the corresponding department or project for any purchase request to automatically route them through the correct workflow. Only approvers who are part of that department or project’s workflow will be notified and asked to review the requisition.
Manage your purchase requests in one place
Keep all your purchase order details and documents in one place with Volopay. All you need is a single dashboard to help you digitize your purchase order management.
Automatically generate purchase orders and store them in your Volopay account.
You’re guaranteed to never lose them. When you need to match your purchase orders with their corresponding invoices and receipts, Volopay will do that for you, too.
Master procurement excellence and streamline your operations now!
Digitize your contract management
Say goodbye to the piles of paper documents filling up your file cabinets and digitize the way you manage your supplier and vendor contracts. Upload all documents to Volopay in just a few clicks.
Use Volopay’s search function to filter through all your contract documents and pull up what you need in a matter of seconds. Make sure all your payments are made in accordance with your contracts.
Manage vendors without stress
Digitize your vendor information storage and easily manage vendors and suppliers through a single dashboard. No more stacks of paper—just request vendor details via email and upload them onto Volopay.
It doesn’t matter if your vendors are based in Singapore or overseas, Volopay’s online procurement system helps you take care of it all. You only need one platform to manage vendors from all around the world, complete with department or project linkage for each vendor entry.
Easy invoice matching
Make use of Volopay’s automation features to simplify three-way invoice matching. Avoid duplicate payments and mismatched invoice entries by automatically comparing your invoices against their corresponding purchase orders and receipts.
No more wasting time with manually matching hundreds of invoices. Volopay can do the work for you in less than half the time once you upload your procurement documents onto the platform.
Integrate and sync expense records
Volopay makes it easy to integrate your procurement management software with other existing systems.
In just a few clicks, you can get all your procurement expense records continuously synchronized between Volopay and your accounting software.
The entire expense recording process is easily automated when you use Volopay.
Between automatically recording every transaction in the procurement cycle and continuously syncing them, your team won’t need to work on manual data entry.
Transform your procurement process with Volopay today!
Easy receipt and invoice match
Get your invoices matched with more than just their purchase orders—make sure they also match the delivery receipts when you receive your goods or services.
Use Volopay to aid you in the three-way match. As a procurement management software provider, Volopay makes the process faster.
Make sure that you’re billed for the right items by letting our system do the matching work for you with the help of optical character recognition (OCR) technology.
Real-time budget updates
Volopay makes it easy to avoid overspending by tracking your budget in real-time automatically.
By creating specific budget allocations for each department and project, you can link every expense you create with its department or project budget.
With Volopay’s spend management procurement software, your purchases are automatically logged and will deduct your budget allocations. Ensure every dollar is accounted for.
Financial stack for business
No more switching between multiple bank accounts and tools to run your smart business. We have combined great software with every service you are using a bank for, to produce a state-of-the-art financial platform.
Empower your employees with physical and virtual cards
Manage and track every dollar that leaves your company
Open a global account with multi-currency payments
Manage vendors, approve invoices and automate payments
Save hours daily, and close your books faster every month
Integrate with the all the tools and software that you use daily
Explore endless possibilities with Volopay’s one-platform solution for diverse industries
Hospital owners, nursing homes, pharmacies, and other healthcare providers can guarantee smoother business operations by using Volopay to support their procurement cycles.
Get your supply and equipment orders placed, processed, and managed without delays.
Technology-forward businesses will want to automate tedious manual tasks to increase efficiency and allow themselves to quickly adapt in an ever-changing industry.
Volopay’s spend management procurement software is the right choice to save you time.
Support your tight project deadlines by ensuring that all the supplies and materials you need are available to you.
Use Volopay to effortlessly place all your orders and effectively centralize your procurement system documents.
Allow your employees to give customers high-quality hospitality experience by supporting their procurement needs.
Speed up your procurement cycle and get everything your business needs sorted out with Volopay’s automation features.
Volopay’s procurement software ensures that your logistics business can operate smoothly and without delay.
Place orders and process them automatically so that you have the goods and services you need to run your deliveries effortlessly.
Empower your retail stores and provide customers with top-notch products by making sure that you’re always stocked up on supplies.
Say goodbye to procurement issues when Volopay’s procurement management software simplifies the tasks for you.
Volopay’s solutions make procurement possible for businesses of every size
Small businesses
Just because you have a small team doesn’t mean that you can’t efficiently take care of your procurement needs.
Use the right tools and take advantage of Volopay’s procurement management software to reduce employee workload.
Growing companies
Fast-growing organizations want an online procurement system that can keep up with their needs as they scale.
Volopay is an easily adjustable platform that can easily scale with your business to meet your demands.
Large enterprises
Make procurement easy for your enterprise business with Volopay’s spend management procurement software.
You can easily manage vendors, automate approvals, and get real-time budget tracking for all your subsidiaries.
Why Volopay?
Increased efficiency
Make your employees more motivated when you use Volopay’s procurement management software to replace tedious manual tasks.
Allow your team to focus on more complex tasks rather than be bogged down by time-consuming manual work that can be solved quickly with automation.
Enhanced control
Ensure that you keep up with your procurement cycle and budget allocations by utilizing notifications and alerts.
Volopay introduces higher levels of controls with customizable approval workflows that guarantees the right people approving of all requests before they are actioned on.
Cost savings
Don’t waste your time with overpayments and costly late fees.
Replace inefficient processes with a new automated workflow that not only cuts back delays but also ensures that you have improved efficiency and accuracy without breaking the bank.
Improved transparency
Say goodbye to data silos and securely but efficiently share data internally with Volopay’s online procurement system.
All your procurement details are centralized on a single platform that is easily accessible to employees. Accountability and transparency are within your grasp.
Security & compliance
Maintain high levels of compliance with both company policies and local regulations.
Volopay has robust security features that help you minimize fraud risks and block unauthorized payments, such as secure logins, trusted device management, and built-in approval workflows.
Explore more about procurement
Explore the 7-step procurement process in detail and understand the role of virtual cards in simplifying the procurement process.
Get to know what an invoice payment is, its importance and tips for making invoice payments on time.
Understand vendor payment process in detail, its importance and how automation help simplify the vendor payment process.
Customer stories
Volopay provides your business with the perfect financial control centre. Don't take our word, let our customers tell you how we empower their organisation.
Volopay helped BukuWarung in managing their expenses across different countries.
Volopay helped Deputy smoothly integrate with an accounting system.
Using Volopay, AdCombo eliminated the hurdles of cash flow management.
They loved Volopay, you will too
Bring Volopay to your business
Get started now
FAQs
Managing suppliers and vendors is one of the key features of Volopay’s electronic procurement software. Use one centralized dashboard to easily store your supplier and vendor information, complete with robust search functions for even better organization.
Yes. Volopay’s integration capabilities mean that you can easily integrate your accounting tools and existing ERP. Directly sync information across the platforms your business uses to save time and maintain high levels of accuracy.
Volopay offers Google and Single-Sign-On Authentication, ensuring that all users logging into your business’ Volopay account are authorized. Take advantage of the trusted device management feature to block unknown devices and prevent unauthorized access.
Access Volopay’s customizable approval workflows directly on the procurement management software. Link every expense or request with its corresponding department or project to allow your system to automatically route it through the department or project’s multi-level approval workflow.
Yes. Whether you own a small business or are the head of a large enterprise, Volopay can benefit your business. Use our automated online procurement system to streamline complex processes and manage the procurement needs of multiple subsidiaries with ease.
Yes, you can track procurement budgets in real-time. Expenses linked to a department or project will also correspond to that particular department or project’s budget allocation, which Volopay will update in real-time.